Data Management Systems Use

These procedures apply to all BCC employees, students and non-employees who may be authorized to use the BCC Data Management Systems. Compliance with this procedure will assure the integrity and reliability of these resources.

o Employee and Non-Employee Permission for Data Management System Use

Before using a BCC Data Management System, employees or authorized non-employees must formally request permission for a user log on. The administrator to whom the individual reports must approve this request. For access to student information, the supervisor must complete and submit electronically a Student Database Access Request Form (see the BCC IT Security Standard on Student Database Access Requests), providing the requested access. This form must be routed to the Family Education Rights and Privacy Act (FERPA) Officer for processing. The FERPA Officer will route the form to the appropriate ITS staff authorized to create and maintain accounts on the administrative network.

Once the account has been created by ITS, the individual will be emailed their login instructions, userid and generic password. The user is to immediately change the generic password. The completed Student Database Access Request Form will be maintained on file in a secure location in ITS. When requesting changes to created accounts, supervisors may email the FERPA Officer the userid and changes/additions requested.